[board] Log Cabin Lease agreement

[Dana Pepp]

Great! 
Thanks, Gary!

> On Jul 6, 2026, at 1:37 PM, Gary Denison <gary at marinbees.org> wrote:
> 
> On July 1, 2026 a motion was made and approved to extend the lease on the log cabin by a majority vote on electronic email.  WE have secured a lease on our space at the Log Cabin through August 2027.  As was to be expected the lease price has increased to $200 per month from $180 previously.  However, since we have been long term customers we are actually getting a break on the monthly rental as they are now renting it out at $100 per hour (which would be $300 instead of our $200).  
> 
> I have attached the rental agreement along with rules and requirements which we need to familiarize ourselves with in consideration of the upcoming pot luck.  Outside alcohol beverages are prohibited and can result in the event being shut down.  If we hold the pot luck at the Cabin, will need to inform our members that  any adult beverages will need to be purchased from the dug out bar (bringing in your own bottle of wine not allowed). 
>  
> Our lease is for 12 months ending next July.  We also are being charged for the month of July 2026 at the old rate of $180.  
> 
> I was unaware of the $1MM liability policy that is mentioned in the email below and is part of the lease agreement.   Obviously, we will need to have this and I will find out more information and report back.
> 
> Finally, our fiscal year-end is June 30th.   I have filed the required tax forms with the IRS and State of California confirming our status as a non-profit operating with gross receipts of less than $50,000.   
> 
> 
> ue Grant-Marsh
> 
> 12:42 PM (34 minutes ago)
> 
> 
> 
> to me
> 
> 
> Hello Gary:
> 
> Many thanks for the payment today to secure 12 meetings at the Log Cabin on the first Thursday of each month for the Marin Beekeepers Association.  The meetings are from August 2026 through August 2027. We are delighted to welcome you back.
> 
> You will find an itemized receipt attached for your records, along with your facility rental agreement which I need you to sign and return to me. 
> 
> (Note I also charged for one unpaid meeting in July)
> 
> Additionally I have attached a copy of our cleaning guidelines for you to review, as you have opted to clean and break down after each session.  As stated in the agreement, no alcohol is allowed on our property unless purchased through our licensed bar. 
> 
> Last but not least, we will need your up to date event insurance policy on file, before the next meeting, with us, as a rider on the policy. It's super easy to obtain at ...
> https://www.theeventhelper.com#s3iqe2 <https://www.theeventhelper.com/#s3iqe2>
> ... They will set it up for you and send us both a copy.  Here's what to ask for...(per clause 7 in your contract) 
> 
> INSURANCE: All Clients hosting a private event shall name American Legion Post 179 as additional insured for an amount of $1 Million on their liability policy for dates of usage. Host liquor liability to be included if serving alcohol. Evidence of insurance must be presented prior to your event )
> 
> Let me know if you have any questions, or concerns. It is a pleasure to be working with you, and I look forward to meeting you in the near future. 
> 
> Warmest regards:
> 
> Sue
> 
> 
> My working day may not be your working day. Please do not feel obliged to reply to this email outside your normal working hours 
> Susan Grant-Marsh 
> Events and Rentals Manager
> San Anselmo Log Cabin Events
> 20 Veterans Place
> PO BOX 125   
> San Anselmo, CA. 94960
> (415) 526-3669 Main 
> (415) 609-5310 Direct
> https://americanlegionlogcabin.com/
> 
> 
> Follow us on Instagram @ eventslogcabin
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> 
> 
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> 
> 
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> <202608-202708 Marin Beekeepers Assn Rental Agreement  (1) (1).pdf><202608-202708 Marin Beekeepers Assn Rental Agreement .pdf><202608-202708 Marin County Beekeepers Receipt of payment.pdf>-- 
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