[board] Updated Meeting Minutes and Draft of a Memorandum of Understanding delineating the responsibilities of each party as well as the protocols of a Hive Dive

[Dana Pepp]

Hi,

Sylvia, your minutes and attachments are very helpful!
Thank you!

Looking forward to zooming with you all tomorrow, 6:30.

Thanks,
Dana

> On Oct 9, 2026, at 1:28 PM, 'SylW' via board <board at marinbees.org> wrote:
> 
> 
> Hello  Everyone
> 
> I hope you are doing well after this heat wave.
> In preparation for our upcoming Board Meeting on October 15, please find attached for the Board's review:
> 1. Updated Board Meeting Minutes - for approval
> 2. Hive Dive MOU draft - detailing protocols and responsibilities during a Hive Dive. I am not a lawyer, and unfortunately I don't know a lawyer who can review it. I used AI to generate this draft, and AI based its draft on best practices from agricultural extensions and the Honey Bee Health Coalition (https://honeybeehealthcoalition.org/resources/hive-health-best-management-practices/). I also included a draft waiver form for the hive dives, but we should still need a lawyer to review it.
> Below is what AI added as a comment:
> In standard beekeeping association protocols, events where members visit an apiary for hands-on learning are often called "Hive Dives" or "Open Apiary Sessions." To protect the association, the Board, and the property owner, the association uses a standard Memorandum of Understanding (MOU) & Liability Waiver to clarify who controls the bees and who controls the physical space.
> 
> Note: I am sorry, I cannot seem to find my Google account for the Board anymore; I'm not sure whether that is due to a recent update or something else.
> 
> Looking forward to seeing you all again!
> 
> Best, SW
> 
> 
> 
> 
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> <MBA Board Minutes 2026-09-01.docx><MCBA Hive Dive Waiver DRAFT.docx><MCBA Hive Dive Agreement.docx>-- 
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