[board] new board setup

[Dana Pepp]

Agreed.
I think reply all is the easiest option.
Maybe let’s add “communication” to our board agenda.
Are we meeting before the June meeting?

Thanks,
Dana

> On May 26, 2026, at 9:43 AM, Jim Lawson <communications at marinbees.org> wrote:
> 
> As long as <group>@marinbees.org is included in the conversation (either via "Reply All" or an explicit "Cc"), we'll have a record of all organization email, regardless of individual group members' email addresses.
> 
>> On May 26, 2026, at 9:38 AM, Robert MacKimmie <robert at robertmackimmie.com> wrote:
>> 
>> I was objecting to using gmail accounts because they were very torturous and hard to use. I somehow feel they there is a better technical setup with these latest revisions, and we do need to keep record of corporate communications, thus outside email accounts might work if the sending person switched their SIG to that role when generating an email, which would likely send a CCC or BCC of any outgoing emails to that gmail account. Incoming emails would have no record, which would be s problem.
>> 
>> Would we be able to dismiss the record keeping requirements for those positions? I would have doubts about that.
>> 
>> 
>> 
>> Robert MacKimmie
>> 
>>> On May 26, 2026, at 9:05 AM, Jim Lawson <communications at marinbees.org> wrote:
>>> 
>>> Dana and David have requested the use of their non-marinbees.org email addresses for their official group communications. Robert has expressed similar preferences in the past. With Jennifer's use of roles and updating the groups to allow members outside the organization, I think we can accommodate this request.
>>> Any objections to allowing non-marinbees.org email addresses for official organization email?
>>> 
>>>> On May 25, 2026, at 4:16 PM, Jim Lawson <communications at marinbees.org> wrote:
>>>> 
>>>> Although this email is addressed to your personal email accounts, all board members should now have accounts on marinbees.org, and should be receiving email at their official board addresses:
>>>> education at marinbees.org -> justinstrom at marinbees.org
>>>> communications at marinbees.org -> jim at marinbees.org
>>>> outreach at marinbees.org -> danapepp at marinbees.org, tom at marinbees.org
>>>> membership at marinbees.org -> jim at marinbees.org
>>>> president at marinbees.org -> jenniferberry at marinbees.org, robert at marinbees.org
>>>> secretary at marinbees.org -> davidpotovsky at marinbees.org
>>>> treasurer at marinbees.org -> gary at marinbees.org
>>>> 
>>>> In order to automatically have official email come from your official board email address, please do the following:
>>>> - login to Google Mail with your @marinbees.org address (I believe Jennifer distributed initial passwords)
>>>> - click on the "Settings" icon (top right gear icon)
>>>> - click on "See all settings"
>>>> - click on "Accounts" in the top list of settings
>>>> - if you haven't already done so, change your password to something only you will know
>>>> - click on "Google Account Settings" (this should bring up a new tab/window)
>>>> - click on "Google Password"
>>>> - enter new password
>>>> - close this tab and return to the "Settings" / "Accounts" tab
>>>> - in the "Send mail as:" section, click on "Add another email address"
>>>> - enter your official board email address in the Email address box
>>>> - Justin -> education at marinbees.org
>>>> - Dana and Tom -> outreach at marinbees.org
>>>> - Robert -> president at marinbees.org
>>>> - David -> secretary at marinbees.org
>>>> - Gary -> treasurer at marinbees.org
>>>> - ensure "Treat as an alias" is checked
>>>> - click on "Next Step"
>>>> - in the "Add another email address you own" "Verify your email address" window, click on "Send Verification"
>>>> - go
> 
> 
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