[board] Expanded descriptions of Board positions

[Paul Reulbach]

> This is a good list of roles and responsibilities. Thanks for sending Robert.
> My list was similar.
Let me know next steps for me to be added to the board. 
Paul 

> 
> Begin forwarded message:
> 
>> From: Robert MacKimmie <president at marinbees.org>
>> Date: June 19, 2026 at 7:07:55 AM PDT
>> To: board at marinbeekeepers.org
>> Subject: [board] Expanded descriptions of Board positions
>> 
>> 
>> I took a whack at expanded job descriptions for our board positions. For discussion:
>> 
>> For a small beekeeping nonprofit, board and committee positions often combine governance, education, membership growth, public outreach, and support of local beekeepers. Below is a practical set of responsibilities that can be adapted into formal job descriptions.
>> 
>> President
>> 
>> Purpose
>> 
>> Provides overall leadership, strategic direction, and governance oversight for the organization.
>> 
>> Key Responsibilities
>> 
>> Preside over board and membership meetings.
>> Prepare meeting agendas with the secretary.
>> Ensure the organization follows its bylaws and policies.
>> Lead strategic planning and annual goal-setting.
>> Serve as the primary spokesperson for the organization.
>> Appoint committee chairs when authorized by the bylaws.
>> Coordinate the work of officers and committees.
>> Represent the organization at community events, partner organizations, and beekeeper associations.
>> Monitor progress toward organizational goals.
>> Assist with volunteer recruitment and leadership development.
>> Manage sensitive issues, conflicts, and organizational challenges.
>> Ensure compliance with nonprofit and regulatory requirements.
>> Typical Deliverables
>> 
>> Annual organizational goals.
>> Board meeting agendas.
>> Annual report to members.
>> Officer and committee coordination.
>> 
>> Secretary
>> 
>> Purpose
>> 
>> Maintains official organizational records and supports effective governance.
>> 
>> Key Responsibilities
>> 
>> Record accurate minutes of board and membership meetings.
>> Maintain official corporate records.
>> Distribute meeting notices and agendas.
>> Track motions, votes, and board actions.
>> Maintain bylaws and policy documents.
>> Preserve historical records of the organization.
>> Maintain officer and committee rosters.
>> Ensure required filings and documents are retained.
>> Assist with election procedures and recordkeeping.
>> Typical Deliverables
>> 
>> Meeting minutes.
>> Board action log.
>> Membership meeting records.
>> Updated bylaws and governance documents.
>> 
>> Treasurer
>> 
>> Purpose
>> 
>> Oversees the financial health and accountability of the organization.
>> 
>> Key Responsibilities
>> 
>> Maintain financial records and bookkeeping.
>> Receive and deposit organizational funds.
>> Pay approved expenses.
>> Prepare monthly and annual financial reports.
>> Present financial reports at board meetings.
>> Develop the annual budget with board input.
>> Monitor income and expenditures.
>> Ensure compliance with tax and reporting requirements.
>> Coordinate preparation of nonprofit tax filings.
>> Oversee banking relationships and financial controls.
>> Assist with grant reporting and donor accounting.
>> Typical Deliverables
>> 
>> Monthly Treasurer’s Report.
>> Annual budget.
>> Financial statements.
>> Tax and regulatory filings.
>> 
>> Community Engagement Director
>> 
>> Purpose
>> 
>> Builds relationships between the organization and the broader community.
>> 
>> Key Responsibilities
>> 
>> Develop outreach programs promoting beekeeping and pollinator awareness.
>> Coordinate participation in community events, fairs, and farmers markets.
>> Establish partnerships with schools, gardens, environmental groups, and local governments.
>> Recruit volunteers for outreach activities.
>> Manage public presentations and demonstrations.
>> Develop programs that encourage responsible urban and suburban beekeeping.
>> Promote pollinator-friendly gardening initiatives.
>> Serve as liaison to community organizations.
>> Typical Deliverables
>> 
>> Annual outreach calendar.
>> Community partnerships.
>> Public education events.
>> Volunteer outreach teams.
>> 
>> Beekeeper Education Director
>> 
>> Purpose
>> 
>> Provides educational opportunities that improve beekeeper knowledge and success.
>> 
>> Key Responsibilities
>> 
>> Develop annual educational programming.
>> Coordinate beginner and advanced beekeeping classes.
>> Organize workshops, field days, and hive dives.
>> Recruit instructors, speakers, and mentors.
>> Develop educational materials and handouts.
>> Maintain a speaker schedule for meetings.
>> Coordinate mentoring programs for new beekeepers.
>> Track educational needs and member interests.
>> Promote science-based beekeeping practices.
>> Work with local bee inspectors, researchers, and experienced beekeepers.
>> Typical Deliverables
>> 
>> Annual education calendar.
>> Beginner beekeeper course.
>> Monthly educational presentations.
>> Mentor program.
>> For a club such as a local beekeepers association, this position is often one of the most important leadership roles.
>> 
>> 
>> Membership Director
>> 
>> Purpose
>> 
>> Recruits, retains, and supports members.
>> 
>> Key Responsibilities
>> 
>> Maintain membership records and database.
>> Process new memberships and renewals.
>> Welcome new members.
>> Track membership trends and retention.
>> Develop membership recruitment campaigns.
>> Coordinate membership benefits.
>> Conduct periodic member surveys.
>> Assist with member communications.
>> Support membership check-in at events.
>> Report membership statistics to the board.
>> Typical Deliverables
>> 
>> Membership roster.
>> Monthly membership report.
>> New member welcome program.
>> Membership recruitment campaigns.
>> Key Metrics
>> 
>> Total membership.
>> Renewal rate.
>> New member growth.
>> Event participation.
>> 
>> Communications Director
>> 
>> Purpose
>> 
>> Manages the organization’s communications, public image, and information flow.
>> 
>> Key Responsibilities
>> 
>> Publish newsletters and announcements.
>> Maintain website content.
>> Manage social media accounts.
>> Promote meetings, classes, and events.
>> Coordinate email communications.
>> Develop communication strategies.
>> Ensure consistent organizational branding.
>> Publicize organizational achievements.
>> Work with local media when appropriate.
>> Assist committees with promotional needs.
>> Typical Deliverables
>> 
>> Monthly newsletter.
>> Event announcements.
>> Website updates.
>> Social media calendar.
>> Communication Channels
>> 
>> Email newsletter.
>> Website.
>> Facebook and Instagram.
>> Member mailing list.
>> Press releases.
>> Meeting announcements.
>> 
>> Example Reporting Structure
>> 
>> Board Officers
>> 
>> President
>> Secretary
>> Treasurer
>> Program Directors / Committee Chairs
>> 
>> Community Engagement Director
>> Beekeeper Education Director
>> Membership Director
>> Communications Director
>> For a small beekeeping nonprofit of 50–300 members, these positions typically work closely together. For example, the Education Director plans a Hive Dive, the Communications Director promotes it, the Membership Director recruits attendees, the Community Engagement Director invites the public or partner organizations, and the President ensures the event supports the organization’s mission.
>> 
>> 
>> 
>> Robert MacKimmie
>> 
>> 
>> 
>> Robert MscKimmie
>> 
>> Robert MacKimmie
>> 
>> -- 
>> board mailing list
>> board at marinbeekeepers.org
>> http://marinbeekeepers.org/mailman/listinfo/board_marinbeekeepers.org

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